Share database between few users
Data in the Contacts window are presented in two panels. In left panel companies and companies’ branches are presented in tree view. In right panel are presented persons belonging to selected company or company’s branch. You may change viewing mode by selecting View option in Toolbar. To enable or disable Toolbar please tick View > Toolbar. In Tile and Details viewing mode persons are grouped by Position field.
Data in Contacts window are represented in data grid mode. You may change date in cells by pressing F2 when cell is selected or just double click on cell.
You may use filters to define records criteria. To use simple filter just enter keyword (or just few letters) in filter box in Toolbar and press Enter. To see Toolbar please tick View > Toolbar. To remove filter criteria click on button in right of filter box or clear text in filter box.
If you want to use more comprehensive criteria please use advanced filter. Press right mouse button on any record and enter criteria in appropriate fields. To remove filter criteria click on button in right of filter box or clear text in filter box.
Data in Persons window are represented in data grid mode. You may change date in cells by pressing F2 when cell is selected or just double click on cell.
You may use filters to define records criteria. To use simple filter just enter keyword (or just few letters) in filter box in Toolbar and press Enter. To see Toolbar please tick View > Toolbar. To remove filter criteria click on button in right of filter box or clear text in filter box.
If you want to use more comprehensive criteria please use advanced filter. Press right mouse button on any record and enter criteria in appropriate fields. To remove filter criteria click on button in right of filter box or clear text in filter box.
Fields in form
Company/Branch Name: name of company or name of branch if you are entering branch (sub company).
Company Legal Name: Legal Name of company used to easier identify company while viewing branches in data grids.
Parent: Branch path in Company’s tree.
Email. If you want send email to this address, please double click on this field.
Phone
Fax
Address line 1 and 2
Zip/Postal Code
Country/Region. Values in combo box may be viewed in Tools > Options. You may update combo box values entering values in this combo box, but when you entering new value combo box list should be closed.
City: Values in combo box may be viewed in Tools > Options. You may update combo box values entering values in this combo box, but when you entering new value combo box list should be closed.
Web page: Company’s/Branch’s web page. If you want follow this address, please double click on this field.
Notes
You may add, remove or view properties of branches bounded to this company/branch. Use quick add to add new branch by entering branch name and click Add button.
You may add, remove or view properties of persons bounded to this company/branch. Use quick add to add new branch by entering name and click Add button.
Fields in form
Title. Depending on title value different icon near person will be shown.
First Name
Last Name
Company. Path to company or branch to which person belongs.
Position Name. Values in combo box may be viewed in Tools > Options. You may update combo box values entering values in this combo box, but when you entering new value combo box list should be closed.
Company phone. Value is taken from company or branch to which person belongs.
Mobile
Work Email
Work Phone
Work Fax
Company Address line 1 and 2. Value is taken from company or branch to which person belongs.
Zip/Postal Code. Value is taken from company or branch to which person belongs.
City. Value is taken from company or branch to which person belongs.
Country. Value is taken from company or branch to which person belongs.
Notes
Home Phone
Mobile. Same as in Work Tab.
Personal Email
Home Fax
Home Address Line 1 and 2.
Zip/Postal Code
Country/Region. Values in combo box may be viewed in Tools > Options. You may update combo box values entering values in this combo box, but when you entering new value combo box list should be closed.
City. Values in combo box may be viewed in Tools > Options. You may update combo box values entering values in this combo box, but when you entering new value combo box list should be closed.
Web page
Notes. Same as in Work Tab.
You may enter records here to view them in combo boxes. If you will change the value, all records, which have this value, will be changed.
You may enter records here to view them in combo boxes. If you will change the value, all records, which have this value, will be changed.
You may enter records here to view them in combo boxes. If you will change the value, all records, which have this value, will be changed.
Mr., Ms., Mrs., and Dr. have its own icons.
You may enter records here to view them in combo boxes. If you will change the value, all records, which have this value, will be changed.
There are few ways to enter new company. You may enter new company from contact window. Click right mouse button on the right Contact window and select New Company option. Also you may use Toolbar menu or File > New > Company from main window toolbar.
Please note that no company should be selected in company tree. If the company will be selected, you will enter branch of company. If you entered company incorrectly, you may drag company in tree view to the place you want or empty Company’s Parent value in Company form.
There are few ways to enter new branch. Select company in tree view to which you want to attach branch, click right mouse button and select New Company. Also you may enter new branch from Company form in Branches Tab.
There are few ways to enter new person. You may enter new person from contact window. Click right mouse button on the right Contact window and select New Person option. Also you may use Toolbar menu or File > New > Person from main window toolbar.
Please note that new person should be created in selected appropriate company or branch. If you created Person in incorrect company or branch, you may drag person in tree view to the place you want or empty Person’s Parent value in Company form.
Anywhere you see Company or Person record click right mouse button and select Send Mail. Select few persons to send mail for all of them.
You may create dummy companies to create mail groups.
Easiest way to import or export is just to drag persons from Contacts window to/from temporary folder. Business Contacts supports vcf file format. This format is also supported by common address books, like Microsoft Windows Address Book, Novel Group Wise and others.
Also you may use text (tab, comma or semi column separated) files import and export utilities. We would like to advice to use next procedure of import. We successfully used it to import contacts from Microsoft Outlook.
Export file from Business Contacts to get template file;
Open this file with appropriate application, e.g. Microsoft Excel;
Export contacts from application having contacts;
Fill template with exported data;
Import filled template into Business Contacts.
In data grids you may just mark cells and copy them to any other applications.
We advice you to create recurrently backup contacts database. All data in Business Contacts are kept in one mdb file. By default this file is in ..\Documents and Settings\user\Application Data\Dot4Soft\Contact\Data folder. File name is ContactDB.mdb.
You may use one database file for few users. Database path is kept in registry in
My Computer\HKEY_CURRENT_USER\Software\Dot4soft\Contact\Settings
OdbcDNS key
The key should be like this
Driver={Microsoft Access Driver (*.mdb)};dbq=\%user profile%\contactdb.mdb
Please notice, that Business Contacts are prized per one computer. If you have one database and few users, each user should have registered application.
Business Contacts database file is mdb format. The database connection is realized using ODBC. It is possible to use other databases using ODBC, like MySQL, Microsoft SQL, Oracle or other. If you want to use other database, please contact our support (support@dot4soft.com)
Business Contacts are shareware. This means:
1. All copyrights to Business Contacts are exclusively owned by the authors – Dmitrij Lebedev and Mantas Kamarauskas.
2. Anyone may use this software during a test period of 30 days. Following this test period of 30 days or less, if you wish to continue to use Business Contacts, you MUST register.
3. There are 2 basic types of licenses issued for Business Contacts, these are:
3.a. A single computer USAGE license. The user purchases ONE license to USE the Business Contacts on ONE computer.
3.b. A Multiple USAGE license. The user purchases a number of USAGE licenses for use, by the purchaser, the purchaser's employees or accredited agents, on the same number of computers. The number of licenses in network environment must not be less than the maximum possible amount of simultaneous users.
Once registered, the user is granted a non-exclusive license to use Business Contacts on as many computers as defined by the licensing terms above according to the number of licenses purchased, for any legal purpose. The registered Business Contacts software may not be rented or leased, but may be permanently transferred, in it's entirety, if the person receiving it agrees to the terms of this license. If the software is an update, the transfer must include the update and all previous versions.
4. The Business Contacts unregistered trial version may be freely distributed, with exceptions noted below, provided the distribution package is not modified in any way.
4.a. No person or company may distribute separate parts of the package without written permission of the copyright owner.
4.b. The business Contacts unregistered trial version may not be distributed inside of any other software package without written permission of the copyright owner.
4.c. Hacks/cracks, keys or key generators may not be included on the same distribution.
5. To register you must buy Business Contacts. See http://www.dot4soft.com for details.
6. Business Contacts is distributed "as is". No warranty of any kind is expressed or implied. You use at your own risk. Neither the author nor the agents of the author will be liable for data loss, damages, loss of profits or any other kind of loss while using or misusing this software.
7. You may not use, copy, emulate, clone, rent, lease, sell, modify, decompile, disassemble, otherwise reverse engineer, or transfer the licensed program, or any subset of the licensed program, except as provided for in this agreement. Any such unauthorized use shall result in immediate and automatic termination of this license and may result in criminal and/or civil prosecution.
All rights not expressly granted here are reserved by Dmitrij Lebedev and Mantas Kamarauskas.
9. Installing and using Business Contacts signifies acceptance of these terms and conditions of the license.
10. If you do not agree with the terms of this license you must remove Business Contacts files from your storage devices and cease to use the product.